One of the most valuable machines in an office or business is the copy machine. It gives you the best services and enables you to operate efficiently. There are many models of copy machines in the market, and this makes it difficult to select the best. You might be confused by the prices which tend to vary from cheap to expensive. In a busy office, it is likely that there is a high need for documentation and paperwork and therefore, you will require a machine which can cope up with the work. Here are some of the facts which you may consider when purchasing a copy machine.
Capacity – Also known as volume of the machine and it refers to the number of copies produced by the machine within a period of one month. The devices are categorized into low volume, medium volume, high volume and professional printing. You must first establish the nature of work you intend to do with the copy machine so as to decide on the best size that suits your needs.
Additional features – A copier does not only make copies, but it should also do other tasks such as printing, scanning and faxing. These features are essential because they add value to your machine and you may also check whether the machine is compatible with other devices such as mobile phones. You may also choose to buy copy machines which do not require a cable connection, and this is beneficial because it is economical in the use of office space.
Speed – Copy machines have different processing rates, and this direct relates to the volume of work it can do. Speed refers to the number of copies per minute. You will not have to wait for a long time to get your copies if you choose the best copy machine with a high speed. Speed is important to avoid idle time at work and also to produce copies promptly.
Manufacturer – Many companies make copy machines, and you must do your research to find the best one with high-quality products and good reputation. Select a reputable manufacturer who has been in the market for a considerable time, and many clients have accepted the products due to their quality. They must have a customer service center where you can access assistance if you have any problems in future.
Warranty and payment options – Copy machine is just like any other machine which can develop mechanical breakdowns at any time after purchase. You must make sure that they seller has a suitable payment option with proper documentation which might be crucial in a warranty when the machine has some hitches.
Price – Many people would have this as the first consideration, but it should not be the only factor to guide you when buying a copy machine. Do not buy a cheap machine which will not service you for a considerable period but purchase that which is affordable and suits your needs at work or business place.
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